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Employment: APPLICATION LETTERThe application letter (sometimes called “a cover letter” because it is sent with a CV in the same envelope) is aimed at getting a job interview. There are two types of application letters. A solicited application letter is sent to a definite or announced or announced job opening. An unsolicited or "prospecting" letter is one sent to a company that has not announced an opening. The objectives of an application letter are:
Remember, your application letter will represent you to the employer. If several applicants have the same qualifications, only those writing impressive letters will be interviewed. Solicited Application LetterDear Ms. Carbe, I am applying for the position of Personal Assistant to the Manager advertised in the "Career Forum" of May 29, 2007. In June I am receiving my Master Diploma in Foreign Languages and Literature at Somecity University. I am particularly interested in the professional profile of your company. As my Master Diploma is dedicated to the research of linguistic peculiarities of the language of advertisement I hope this experience will be of use to you. Regarding my work experience I have been employed at various foreign companies as a receptionist, secretary and then was promoted to the position of an Administrative Assistant, the one I occupy at the moment. But I would like to advance in my career and to pursue other challenging professional targets. As far as I can see from the advertisement in the newspaper, the work requires a strong command of foreign languages. My fluent English, as well as Spanish, can be assets owing to widely extended business contacts of your company. I would appreciate the opportunity to discuss my qualifications with you any time at your convenience. Sincerely yours, Unsolicited Application LetterDear Sir or Madam, I believe my experience makes me an ideal candidate for a managerial position in your firm. I have four years experience of work in the field of sales management. Three months ago my accomplishments were acknowledged by a substantial salary increase. My University education has equipped me to work with computer-based clients, like yours, and also to communicate with people. Training in business writing, human relations and psychology would help me to achieve solid rapport with them. I speak Spanish, Italian, English, French and Portuguese. Any time convenient for you, I would appreciate the opportunity to discuss my qualifications for beginning a career with your company. Please call me at 411-5161 after 6 p.m. if you need further information about my experience. Faithfully yours, Advice for Job SeekersThe only reason for sending your application letter is to motivate an employer to meet with you. And it means that you shouldn't say anything in a letter that has even the slightest chance of keeping you off his already overcrowded interview schedule. In the first paragraph of your letter, identify the job you are writing about. Mention how you found out about the job. Was it through a newspaper ad or did an employee with the business tell you about the job? The next paragraph should talk about your abilities. Tell why you are a good person for that particular' job. The final paragraph should contain two items: a request for an appointment at the employer's convenience and information about when and how you can be reached. If you think the boss wants an MBA and you haven't got it, don't mention your education. Does this mean that you should lie? No, it only means that you shouldn't volunteer information that might be considered in a negative light. Be specific, focus on how good you are and don't say anything that might be viewed as negative. Most important, ask for an interview.
Tailor your application as closely as possible to the known or probable requirements of the job you seek.
That may be difficult if you are sending out hundreds of applications. Use a series of well-written
letters, each of which highlights your strengths relative to a specific set of hiring requirements, and
whenever possible, personally addressed. Tips:A good application letter should:
Another Sample LetterDear Ms. Jones, I would like to apply for the position of trainee manager advertised in today’s Morning Post. I enclose my CV as requested. I am in the final year of a Management Studies course at Newton Business College, and am currently writing a report on management problems associated with large companies on large industrial estates. I feel that the work I have done for this project will equip me well for the post. I have also gained useful relevant experience during work placements with large companies during my course. Furthermore, I believe that I have the skills of organization and leadership necessary to make a success of this job: I have demonstrated these skills in my achievements as captain of Newton Tennis Club and secretary of the Newton Youth Enterprise Group. I hope that you consider my application suitable and look forward to hearing from you soon. Yours faithfully,
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